System

Settings

Company, branches, users, the validation rulebook, and where this platform sits against Xero and the Exo replacement.

Company

Trading name: Veridia
Legal entity: Veridia Australia Pty Ltd
ABN: 63 004 217 508
Established: 1988
Head office: 14 Gateway Cres, Wacol QLD 4076
Phone: 1300 228 222
Email: we.care@veridia.com.au
Ordering portal: online.veridia.com.au
EFT: BSB 084-917 · 3306 71482

Financial settings

Currency: AUD, stored in cents
GST: 10%, split out on every line
Financial year: FY27 · 1 Jul 2026 to 30 Jun 2027
Payment terms offered: COD · 7 days · 14 days · 30 days · 45 days EOM · NET 30
Dates: en-AU, DD MMM YYYY
Demo date: Tue 4 Aug 2026

BAS, PAYG, the financial year roll and any future ATO reporting change are Xero's responsibility, not this platform's. That boundary is deliberate: regulatory change lands on a vendor whose job it is to absorb it.

Branches

Branch	Address	Manager	Racking	Vehicles	DG licence	Opened
Brisbane BNE	14 Gateway Cres, Wacol QLD 4076	Dean Hollis	1,840 plt	6	Class 8 · Class 5.1	2004
Molong MOL	42-46 Mitchell Hwy, Molong NSW 2866	Raelene Fitzgibbon	2,260 plt	4	Class 8 · Class 5.1 · Class 3	1988
Sydney SYD	9 Stanton Rd, Ingleburn NSW 2565	Anthony Pirlo	2,410 plt	7	Class 8 · Class 5.1	1996
Wagga Wagga WGA	6 Kane Rd, Bomen NSW 2650	Trent Kolek	1,120 plt	3	Class 8	2011

Order validation rulebook

Seventeen rules, applied to every order regardless of how it arrived. Each one is arithmetic against a record you can open: no model, no scoring, nothing that cannot be explained to a customer who queries it.

1

Credit & account status

Account terms and the live debtor ledger

Can block
2

Safety data sheet currency

WHS Regulation 344: an SDS must be reviewed at least every 5 years

Can block
3

Price agreement

The account's current FY27 price agreement

Warns
4

Stock availability

On-hand across all four branches

Warns
5

Delivery run day

The site's standing delivery days

Warns
6

Dangerous goods segregation

ADG Code segregation table

Warns
7

Discontinued line

Catalogue status and the nominated replacement

Warns
8

Minimum order value

The account's minimum order value

Warns
9

Customer PO required

The site's ordering rules

Can block
10

Minimum line margin

Landed cost on the item file against the price on the line

Warns
11

Placard load threshold

ADG Code: a placard load is 1,000 kg or L of dangerous goods

Warns
12

Vehicle capacity

Pallet and weight capacity of the branch's vehicles

Warns
13

Full pallet rounding

Pallet quantity on the item file

Warns
14

Supplier lead time

Supplier lead time and stock across all four branches

Warns
15

Quantity against site size

The site's own order history and its bed, room or student count

Warns
16

Possible duplicate order

Open orders for the same site in the last 48 hours

Warns
17

Missing standing line

What this site has ordered on its last five orders

Warns

The operations layer

Karl, on the cold call: "I'm looking at re-architecting… to run as a separate operations application layer, rather than as part of the existing SQL database. So I can just plug it into the bottom." That is what this is. The operations layer owns its own data and talks to the ledger through one adapter, so replacing MYOB Exo becomes a change to the bottom row of this table, not a rebuild of everything above it.

Module	Reads	Owns / writes
Order entry & validation	Accounts, sites, price agreements, stock, SDS register, run calendar	Orders, order lines, branch transfers, activity
Delivery runs	Orders, sites, vehicles, DG classes	Run allocation, drop sequence, POD, exceptions
Purchasing & imports	Item file, reorder points, supplier terms	Purchase orders, containers, landed cost per line
SDS & chemical register	Item file, twelve months of deliveries	Sheet revisions, site registers, resource packs
Invoicing	Orders, account terms	Invoices, then a one-way push to the ledger
Ledger adapter	Invoices, supplier bills, landed cost	Xero: 200 SALES, 310 COGS. Nothing else.

Hosting is Cloudflare: the application runs at the edge and the data sits in Cloudflare D1. There is no per-seat licence: adding Karl's fifteenth or fiftieth user costs nothing. The build is a one-off fee; hosting, bug fixes and help desk are $150 a month, and the code is owned by Veridia on final payment.

Systems

What this connects to, and what it replaces.

connected

Xero

Financial system of record

Customer invoices post as sales invoices against 200 SALES. Supplier bills and landed cost post against 310 COGS. The general ledger, the BAS, the financial year roll and all ATO reporting stay in Xero. Last sync 9:14am, 4 Aug 2026
connected

Airwallex

Payment gateway

Card and account payments against the invoice, with the payment intent carrying the invoice numbers it is settling, so the allocation is decided at the point of payment rather than reconciled afterwards. Direct debits stay on EasyCollect. Last sync 8:31am, 4 Aug 2026
connected

online.veridia.com.au

Customer ordering portal

Portal orders drop straight into Order Entry and run the same validation as a keyed order: same credit check, same contract price, same SDS gate. 61% of order lines came in this way last month. Last sync 8:52am, 4 Aug 2026
connected

SDS authoring

Safety data sheets

SDS documents are held against the item code with their issue date and the five-year WHS review. Site chemical registers build themselves from what each site was actually delivered. Last sync 10:10pm, 3 Aug 2026
retiring

MYOB Exo

Legacy ERP

In service since 2008, on SQL Server on an Azure VM. Still supported and still patched, with no end-of-life date announced, but no roadmap either. Debtors, stock control, sales order entry, purchase orders, the price matrix and reporting have moved here. The general ledger has moved to Xero.
retiring

Operations web interface

Superseded in-house build

The C# build that has grown over ten years for delivery runs, proof of delivery, purchasing, SDS booklets, order entry and reporting. It reads the Exo SQL database directly, which is what ties it to Exo. Rebuilt here as its own layer so it survives the ERP change instead of retiring with it.

Users

28 staff · no per-seat licence

All 28: five in the warehouse, five drivers, six business development, four account managers and the rest administration. Veridia hold eight Exo licences today, and the warehouse, the drivers and the BDMs never touch Exo at all because the web interface covers them. Here nobody needs a licence, so the eight-seat ceiling and the days it bites simply stop existing. The named users below are the ones who appear in this walkthrough.

Name	Role	Branch	Email	Mobile
KD Karl Davis	General Manager	BNE	karl.davis@veridia.com.au	0418 226 704
DH Dean Hollis	Branch Manager, Brisbane	BNE	dean.hollis@veridia.com.au	0409 771 233
AP Anthony Pirlo	Branch Manager, Sydney	SYD	anthony.pirlo@veridia.com.au	0417 604 918
RF Raelene Fitzgibbon	Branch Manager, Molong	MOL	raelene.f@veridia.com.au	0428 115 640
TK Trent Kolek	Branch Manager, Wagga Wagga	WGA	trent.kolek@veridia.com.au	0400 883 217
MT Marisa Tulloch	National Sales Manager	SYD	marisa.tulloch@veridia.com.au	0413 992 076
GW Grant Whitely	Account Manager, Aged Care QLD	BNE	grant.whitely@veridia.com.au	0422 507 361
PS Priya Selvaraj	Account Manager, Aged Care NSW	SYD	priya.selvaraj@veridia.com.au	0431 208 774
BH Beau Harrington	Account Manager, Hospitality	BNE	beau.harrington@veridia.com.au	0407 664 190
NK Nadia Kostoglou	Account Manager, Education & Government	SYD	nadia.k@veridia.com.au	0438 771 025
WN Warren Ngata	Purchasing Manager	MOL	warren.ngata@veridia.com.au	0410 336 882
SA Simone Achterberg	Compliance & Quality Officer	MOL	simone.a@veridia.com.au	0425 119 508
LB Lachlan Beattie	Transport Coordinator	SYD	lachlan.beattie@veridia.com.au	0416 442 903
JM Jodie Marchant	Customer Service Team Leader	BNE	jodie.marchant@veridia.com.au	0419 780 226
HC Hamish Corrigan	Customer Service	MOL	hamish.corrigan@veridia.com.au	0402 558 731
TV Tanya Vukovic	Accounts Receivable	BNE	tanya.vukovic@veridia.com.au	0435 260 194

What is in the system

Item codes: 257
Categories: 9
Accounts: 62
Delivery sites: 155
Suppliers: 28
Orders: 1,618
Invoices: 1,463
Safety data sheets: 60
Delivery runs: 20
Users: 16

Reset the demo

Rolls back everything a walkthrough created: cleared validation flags, repriced lines, orders raised from quotes, invoices, branch transfers and reissued safety data sheets. The whole thing can then be run again from a clean start.

Guided tour, ⌘K search and the display-mode switcher all live in the account menu, bottom left.